Hour budget
Optional planning target — visible to everyone; the derived euro amount only to managers.
lumen.tm · Contract management
One contract. All the rules.
Contract number, client, term, capture mode, billing rhythm — set up cleanly once, the contract carries the entire billing process: from time tracking to invoice dispatch.
Capture modes
Day-level or monthly total — your choice per contract
Mode A captures day by day with date, hours, activity and rate category — and generates the client-facing activity report from it. Mode B books one monthly total per team member when detail is not required.
- Mode A (day-level): generates the activity report for the invoice
- Mode B (monthly total): one figure per team member and month
- Client sign-off by signature — effective with day-level capture
- Named rate categories such as “on-site” or “remote”
Status & roles
Defined transitions, clear responsibilities
A contract moves through draft, active, paused and completed — only via defined transitions; jumping straight from draft to completed is deliberately impossible. Creating and editing is reserved for managers; team members only see the contracts they are assigned to.
- Status model: draft → active → paused → completed
- Team members see assigned contracts only — managers see all
- Contract leads trigger closing and dispatch without seeing amounts
- Free-text search across contract name and number
Master data
What the contract holds
Four levers that prevent later discussions — set once, they apply to every billing run.
Booking deadline
A day of the month (1st–28th, default 25th) after which the previous month is locked.
Early-payment discount
Percentage and deadline as a payment note — only active as a pair; the invoice amount stays unchanged.
Billing rhythm
Monthly or quarterly — the default is a monthly invoice.
Next step
Set up contracts cleanly — from day one
In a demo we show how your existing client engagements look as lumen.tm contracts — including capture mode, booking deadline and client sign-off.